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Velma’s House – Schedule and Database Coordinator


Full-time (40 hours per week)
92 Higgins Ave., Winnipeg MB R3B 0B2

We are Community Leaders:

Ka Ni Kanichihk Inc. is a nonprofit, community-based, Indigenous-led human services organization that provides a range of Indigenous-identified programs and services that focus on the wholeness, wellness, and building on the strengths and resilience of Indigenous People.

About the Role:

Velma’s House is a low-barrier, Indigenous-led safe space designed to support women and gender-diverse individuals who are unsheltered, experiencing sexual exploitation, or facing gender-based violence. We are seeking a dedicated and experienced Schedule and Database Coordinator who is responsible for ensuring the smooth daily operations of Velma’s House by managing 24/7 staff scheduling, data tracking, and administrative tasks. This role supports a trauma-informed, culturally responsive environment by maintaining accurate statistical data, overseeing varying shift schedules, training and certification tracking, and facilitating smooth transitions between staff. The Coordinator fosters an atmosphere of lateral kindness, respect, and accountability among staff and participants.

What You’ll Be Doing:

  • Creating, monitoring, and maintaining schedules to ensure 24/7 staff coverage
  • Handling shift change requests and finding replacements when needed
  • Tracking staff certifications and scheduling required training sessions
  • Overseeing digital and paper timesheets and payroll records for accuracy
  • Managing a centralized database for program data entry and tracking key statistics
  • Assisting in the preparation of reports related to program funding and service delivery
  • Maintaining a confidential binder with security alerts for voluntary participant reference.
  • Initiating financial processes such as cheque requisitions for approval.
  • Providing general administrative support to ensure seamless daily operations.

You Have:

  • Minimum 3 years of experience in scheduling, administration, or database management, preferably in a 24/7 service setting.
  • Strong knowledge of trauma-informed practices, harm reduction, and Indigenous cultural safety.
  • Proficiency in using digital scheduling and database management systems (e.g., OneDrive, Payworks).
  • Ability to foster a collaborative and respectful work environment.
  • Strong organizational skills and attention to detail.
  • Lived experience and/or deep understanding of the needs of Indigenous women, girls, and Two-Spirit individuals is considered an asset.
  • Valid Manitoba Class 5 Driver’s License and access to a vehicle is required
  • Satisfactory completion of recent (as of the last 6 months) Criminal Record Check with Vulnerable Sector Search; Child Abuse Registry Check; Adult Abuse Registry check

We are Proud to Offer:

  • Comprehensive and Immediate Benefits including Health and Dental
  • Long-Term Disability & Life Insurance
  • Employer Contributed RRSP; up to 5% match
  • Employee and Family Assistance Program with Consult + and Telus Health
  • Cultural Ways of Being; Mino Pimatisiwin Sexual Wellness Lodge, Knowledge Keepers, Kookums, Skaabes, medicine picking, sweats, ceremony, smudging on-site
  • 12 Wellness Days per year, in addition to Vacation Days
  • Work-life balance and casual dress
  • Training and Development opportunities
  • Free on-site parking
  • Employee appreciation and wellness events facilitated by our Social Planning Committee

To Apply:

Candidates must be able to provide a recent (within six months) Criminal Record Check, Vulnerable Sector, and Child Abuse Registry Check prior to starting in the position.

You must be able to provide a valid Manitoba driver’s license, access to a reliable vehicle, and a driver’s abstract.

Applicants are asked to submit a cover letter and resume, detailing how you meet the requirements of this position (with salary expectations).

Ka Ni Kanichihk remains committed to achieving employment equity. Candidates are strongly encouraged to self-declare in their cover letter if they are of Indigenous ancestry. In addition, Velma’s House is committed to maintaining a safe and inclusive space for all women, therefore Two-Spirited, trans and non-binary women are encouraged to self-identify when applying for this position.

Applications will be reviewed as received.

Please forward your cover letter and resume to:

Human Resource Specialist

Ka Ni Kanichihk Inc.

101-1065 Portage Avenue

Winnipeg, MB R3G 0R8

Email: careers@kanikanichihk.ca

Ka Ni Kanichihk thanks all applicants, however, we will only contact those selected for an interview.

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